Monday, Nov 11, 2013 to Friday, Nov 22, 2013: Dissertation Format checksSee your liaison for available dates and times. It is highly recommended that you schedule a Format Check with your Library Liaison. Final copies will not be accepted if they do not meet the requirements outlined in the AFIT Style Guide.
Monday, Nov 18, 2013 to Friday, Dec 6, 2013: Thesis/GRP Format checksSee your liaison for available dates and times. It is highly recommended that you schedule a Format Check with your Library Liaison. Final copies will not be accepted if they do not meet the requirements outlined in the AFIT Style Guide.
Wednesday, Nov 27, 2013: Dissertations and 1420s due to LibrarySubmit final copy of Dissertation and all required paperwork to Library for PA Approval.
Thursday, Dec 12, 2013: Dissertations Due to Dean's OfficeSubmit final Dissertation to Dean's Office; requires PA Approval email.
Monday, Dec 16, 2013: Final Theses/1420s & Dissertations due to LibrarySubmit final copy of Thesis and all required paperwork to Library for PA Approval.
Submit Dissertation and all final paperwork to library.
Submitting your Thesis, GRP or Dissertation
Submission of your GRP, Thesis or Dissertation represents the culmination of your scholarly achievement at AFIT, and can be a lengthy and confusing process. This guide is designed to assist you as you complete your studies.
Generally, the process for submission is as follows:
1. REQUEST FORMAT CHECK (optional, but highly recommended): All GRPs, Theses and Dissertations should comply with the style and formatting guidelines as outlined in The Style Guide for AFIT Dissertations, Theses, and Graduate Research Papers. You may find a .pdf copy under the "Style Guide" tab above. The final page of your draft should include a copy of the SF298, found under the Forms and Templates tab. Once you have arranged a time for your format check, you may submit your draft digitally via your student submission folder (L:Misc>Thesis) or bring a copy on CD.
Please note that documents with a Limited Distribution may not be shared on the network drives. These must be hand-delivered on CD.
If your Thesis/GRP is Classified, you must coordinate with the Security Office to process your thesis. Please work with your advisor to arrange your submission.
2. REQUEST PA APPROVAL (Unlimited/Distribution A Theses only) : When you have made your corrections (including corrections from your advisor/readers), please submit your RIS and your final document in Word/LaTeX and .pdf to your student folder. You will also need to fill out the form 1420 (Public Affairs Approval), sign it electronically, and forward to your Thesis Advisor, who will forward it to your Department Chair for a final signature. Your library liaison will submit your thesis to Public Affairs to be cleared. Instructions for filling out the 1420 are on the found under the Forms and Templates tab.
Note: If your thesis is Limited (Dist B-X), no Public Affairs approval is required. In lieu of the PA Form 1420, please fill out the Document Distribution Memorandum available under the Forms and Templates tab.
3. SUBMIT FINAL DOCUMENTS: Review the Dissertation/Thesis checklists available under the Forms and Templates tab submit all required documents to your folder on the L Drive. PhD Students, please be aware of the additional submission requirements, including review and signature from the Dean's Office.
Please note that late submissions may impact your ability to graduate on time. If you know that you will miss a deadline, you must request a waiver from the Associate Dean for Academic Affairs in order to meet your graduation requirements. Instructions for obtaining a waiver are found on the Forms and Templates tab under "Dean's Waiver."